[OKFest-Coord] Call for Proposals 1st Round - making decisions

[Juha Huuskonen]

Hello again,

One more email for Guest Planners...

The people who have sent proposals for sessions on the 1st Round of 
submissions are eagerly waiting for feedback. We set a deadline that 
Guest Planner Groups should go through the proposals by *Wed 23 May* 
(Wednesday next week). I know that this deadline might be tricky for 
some groups, since people live in different countries and it's difficult 
to find time for online meetings to make decisions. Nevertheless, I hope 
that you can try to arrange such a meeting asap!

The applications you need to go through are here:
https://docs.google.com/spreadsheet/ccc?key=0As1tewsvl857dEg4YllENzdza1RYb3VjTjRBa0R3WUE

(Please request access if you don't have it already)

Basically you can give 3 different kinds of answers:

1 - YES, we would like to feature this proposal in it's exact form

2 - NO, this proposal is not suitable at all to our Topic Stream

3 - YES, but in a modified form. You might want to make some sessions 
shorter, combine several sessions (a very simple example: instead of 
several long lectures, you can organise one panel discussion), etc. You 
can either ask the person to submit a modified version on the 2nd Round, 
or start a dialogue with the person.

Once you've made a decision, please inform the person who sent the 
application directly and update information about your answer in the 
spreadsheet.

- - -

About funding for travel / accommodation - the core organiser team is 
working hard to get funding for travel & accommodation bursaries but at 
the moment we cannot give any definitive promises about this... but 
already now we can say that the arrangement will be similar as in 
previous OKcon / OGDCamp events: we can give travel / accommodation 
bursaries for only a small part of all participants, ie most of the 
people have to arrange funding themselves.

Best regards,

Juha.